Industry Day Recap (VIDEO)
1. What is the cost for a demonstration?
The standard fee for participation in the RTOD2, Extravaganza and the opening and closing ceremonies is $750 (additional demonstrations are $500 each).
If you wish to participate in only the Extravaganza and the ceremonies, the fee is $500.
2. Why is there a cost to conduct demonstrations?
The Government needs to recover minimum cost to support demos and the ceremonies
3. When and how do I pay my total Robotics Rodeo cost? Can I pay with a credit card or check? Who do I make the check payable to?
The due date for your Robotics Rodeo costs will be provided in your invitation letter as well as the address to send the payment. You cannot pay with a credit card or cash. Payments must be made by check and made payable to the Fort Hood MWR
4. What resources are available?
RTOD2: A briefing room with screen and projector and an outdoor demonstration area with common ground obstacles (see photos on website).
Extravaganza: an area for a static display within an air conditioned tent with power and an outdoor demonstration area. A warm up / shakeout area is also available. (see photos on website)
If you require a specific resource, please provide a detailed description and the necessity in your vendor demo plan.
5. What will the cost be for early attendance and setup of equipment, display(s) and(or) vehicle(s)?
None. You will be given a scheduled set-up time, demonstration time, and, if necessary, an uninstall time. Early arrival (preferably 24 hours before demonstration) is encouraged in order to retrieve visitor badges and vehicle passes for smooth entry onto the base.
6. How do I ship equipment or vehicles to the demonstration site?
Ship all bulk packages including and up to entire vehicles (but not regular mail) to the address given in the upcoming invitation letter.
7. Can we photograph or videotape our demonstration?
Yes, but only your demonstration(s).
8. Can we attend another vendor’s demonstrations?
RTOD2: No, the only people allowed are your presenters and the Government observation team - Engineers, Logisticians, User and Test Representatives from various Government Agencies, Proving Grounds and Project/Product Managers (PMs). This is to ensure adherence to the schedule as well as protect intellectual property.
Extravaganza: Yes, the demonstrations are open to all.
9. Will there be physical security and storage?
We will provide a large parking lot with perimeter security. We cannot guarantee IP security.
10. Frequency coordination will be vital to operations. Will the government do this?
Yes, please provide frequency requirement information in the starter packet and / or extravaganza packet to help us de-conflict multiple users of one frequency.
11. Are we allowed to have multiple demos?
RTOD2: Each demo carries a new demonstration fee of $500.
Extravaganza: You will have at least a dedicated 30 minutes to demonstrate what you desire.
12. Are we allowed to demo Army funded equipment?
RTOD2: We strongly recommend demonstrating new technologies. The objective for the RTOD2 is market research.
At the Extravaganza you can demonstrate what you desire for your scheduled time.
Additional Questions?
Please contact Dami_RoboticsRodeo@conus.army.mil
